Executive Assistant to Head Product Development (m/f) - Holzkirchen

Division SANDOZ
Geschäftseinheit Product Dev SZ
Standort Holzkirchen (near Munich)
Art der Stelle Vollzeit
Anstellungsverhältnis Regular
StellenID 257298BR


Executive Assistant to Head Product Development (m/f) - Sandoz, Holzkirchen (near Munich) Germany

Job Summary

Would you like to work for a Global Generics and Biosimilars company and contribute to our mission to extend and improve people’s lives?

Look no further, apply today.

Job Purpose

This position supports the Global Head Product Development and handles all office administration in a truly international and dynamic environment. The ideal candidate for this position is able to pro-actively as well as independently manage whole office organization with the right degree of prioritization. The person should be able to deal with senior executives as well as regular associates. Provides superior overall EA support and is willing to travel, as required.

Key Responsibilities

• Organizes entire Product Development office including preparation of streamlined work process
• Prepares international correspondence and communications including agendas, presentations, minutes
• Arranges and coordinates and follows-up on high-level global meetings, teleconferences, video conferences etc. as well as external meetings with customers
• Organizes a complex travel itinerary incl. visa applications and travel reimbursements
• Manages tight deadlines and schedules, coordinates business schedule for Global Head Product Development
• Support of department related tasks/processes including the on-boarding of new team members
• Participates in projects as congress organization and special events, training, international customer visits
• Coordinates the admin team for the Product Development Headquarter functions to ensure balanced workload and harmonised approach

About Sandoz

Sandoz is a global leader in generic pharmaceuticals and biosimilars. As a division of the Novartis Group, our purpose is to discover new ways to improve and extend people’s lives. We contribute to society’s ability to support growing healthcare needs by pioneering novel approaches to help people around the world access high-quality medicine. Our portfolio of approximately 1000 molecules, covering all major therapeutic areas, accounted for 2017 sales of USD 10.1 billion. In 2017, our products reached well over 500 million patients. Sandoz is headquartered in Holzkirchen, in Germany’s Greater Munich area.

Benefits of Working for Sandoz

• Competitive salary
• Performance based annual bonus
• Work/life integration
• Eligible to Sandoz pension plan
• 30 working days' holiday per calendar year
• Subsidised on-site cafeteria
• Free shuttle bus between Sandoz and Holzkirchen train station
• Additional benefits

‘I came for the job, I stay for the culture’


The ideal candidate will have

• Professional Office Management training
• Fluent in English on business level with excellent communication skills in spoken/written word
• German desirable but not necessary
• Proven experience of running an office on executive level with relevant training and skills in a fast environment
• Previous experience of working in health care industry an advantage
• Highly developed organizational skills, stress resistant and highly flexible. Must be able to handle frequent changes, reprioritisation, delays or unexpected events; multi-tasking
• Basic financial, economic and commercial under-standing required
• Sensitive handling of information; maturity to deal with matters of confidentiality and sensitivity; integrity
• Must be detail-oriented as well as self-reliant, able to work with little supervision and guidance
• Strong verbal and written communication skills
• Computer literate with advanced proficiency in desktop applications e.g. Microsoft Office Word, PowerPoint, Excel, Lotus Notes; skilled user of internet
• Sensitivity to multi-cultural/multi-location organization

We focus on creating an inclusive organisation and welcome people who have different knowledge, perspectives, experience and working styles from across the global population.

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